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Policies and Procedures 2013-2014

For GMA and iMemebers



PLEASE KEEP THIS THE ENTIRE BALLOTING PERIOD

Download a copy here.

45th ANNUAL GMA DOVE AWARDS
Eligibility, Submissions & Balloting - Policies & Procedures

​​​​​​The mission of The Gospel Music Association is to expose, promote,
and celebrate the Gospel through music.

I.  PURPOSE – The GMA Dove Awards help GMA accomplish this mission by giving public recognition by the members of the Gospel Music Association to those persons who have demonstrated excellence or significant accomplishment in the field of Gospel music.

II.  SUBMITTED ENTRY ELIGIBILITY – All persons who are members in good standing of the Gospel Music Association in the professional membership category, or who have submitted a complete professional membership application accompanied by the prescribed membership fee, by MAY 16, 2014, approved record companies, and approved print publishers shall be entitled to submit entries in the GMA Dove Awards selection process with respect to the awards to be presented during the current calendar year.

 

III.  VOTING ELIGIBILITY – All persons who are members in good standing of the Gospel Music Association in any eligible membership category, or who have submitted a complete membership application accompanied by the prescribed membership fee, by July 16, 2014 shall be entitled to vote in the GMA Dove Awards First Ballot.

 

All persons who are members in good standing of the Gospel Music Association in any eligible membership category, or who have submitted a complete membership application accompanied by the prescribed membership fee, by August 13, 2014 shall be entitled to vote in the GMA Dove Awards Second Ballot.

 

Professional members shall be entitled to enter and vote in all GMA Dove Award categories, according to the guidelines specified on the ballot. iMembers shall be entitled to vote in four categories of their choosing only.

 

IV.  AWARD ELIGIBILITY

A.  The eligibility period for all award categories, shall be 12 months beginning on the 1st day of May, 2013 and ending on the 30th day of April, 2014 prior to the presentation of the awards.  Product must have general distribution and be tracked by SoundScan in the United States (except for categories 2 thru 5, 8, 19, and 36 thru 42, which do not need to be tracked by SoundScan).  Eligibility will be verified with SoundScan. The first recorded scans must fall within the eligibility period, regardless of the release date stated on the entry form or on SoundScan.  General distribution is defined as mail order and/or retail sales for a recorded music product that is marketed nationally.  Distribution eligibility as defined by the GMA is based on normal shipment policies of the manufacturer.  The GMA reserves the right to verify the policy of the manufacturer as to the amounts of records normally shipped and, if the shipment varies or is substantially less than normal for a particular artist, the GMA reserves the right to determine whether or not it is a true release. 

 

B.  In all categories except 1-2, 6 and 42, the Gospel Music Association must receive each entry from three or more professional GMA members or one previously approved Record Company/Print Publisher, for that entry to be move forward in the submission/balloting process. 

 

C.  From time to time, screening judges may encounter product submissions that raise questions about whether or not the product’s content is appropriate for the GMA Dove Awards.  To assist the judges in their determination, the GMA Board has authorized the following content criteria for use in these instances:

 

“For purposes of GMA Dove Award eligibility, the content of all entries will be: based upon the​ historically orthodox Christian faith contained in or derived from the Holy Bible; or apparently​ prompted and informed by a Christian world-view.”

V.  SUBMISSION/BALLOTING PROCESS – The process for the GMA Dove Awards shall consist of an online Submission from the Gospel Music Association, a review process of submitted product, and two separate online ballots for which user names and passwords shall be distributed by an independent accounting firm approved by the Association’s President/Chairman. Such balloting information shall be available online to all eligible members of the Association as certified in writing to such accounting firm by the President/Chairman of the Association. Online ballots will be received and verified by the designated accounting firm. The content of each shall be as follows:

A. Online Submission Form – Shall contain appropriate instructions and provisions for submitting entries in specified GMA Dove Award Categories.  The GMA reserves the right: 

 

1.  To disallow entry forms that have insufficient information to verify the entry eligibility and forms for which no contact is readily available.  Persons submitting entries will not be notified if their entry or entries are ruled ineligible.

 

2.  To place any entry into the category it deems appropriate and to rule on the eligibility of any                         product. 

 

3.  To withdraw any category in any year if the GMA determines there is an insufficient number of eligible entries in that category (less than ten) and, at the GMA’s discretion, to place the affected entries in another category.

 

B. First Ballot - Shall list, in alphabetical order, the Candidates for nomination:  Eligible entries in categories 3-38, receiving three or more professional GMA member entries or one Record Company/Print Publisher entry.  Category 1 candidates will be derived mathematically of the top songs within the eligibility period, as reported from SoundScan. Category 2 candidates will be derived mathematically from PRO and CCLI reporting.

 

C. Second Ballot – Shall list, in alphabetical order, the Nominees:  The top five (5) entries in each category which received the most votes in that category on the First Ballot (with the exception of Song of the Year which shall list ten (10).

VI.  TABULATION OF BALLOTS – The independent accounting firm employed by the GMA to supervise the

GMA Dove Awards balloting procedures shall assure that all nominations and votes comply with the following guidelines in addition to any rules stated on each entry form or ballot:

 

 

 

VII.  ANNOUNCEMENT OF RECIPIENTS  - Prior to the announcement of the recipient(s) at the annual GMA Dove Awards presentation, or such other events as may be selected by the Gospel Music Association, the name of the recipient(s) of the Dove Award in any category will be disclosed by the accounting firm tabulating the ballots only to the president of the Gospel Music Association.  Such disclosure will be restricted to persons who, in the president’s judgment, require such information in connection with the production and/or broadcast of the GMA Dove Awards presentation.

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